Instructions for Presentations

Presenters are expected to stay for the whole conference and exchange ideas of their work also outside their own sessions. We strongly suggest you to participate not only scientific sessions but also social events to help us create a wide network of media and information literacy experts.

General Instructions

There will be parallel sessions during the conference. The Paper, Best Practices, PechaKucha, and Doctoral Forum presentations and Workshops will take place in the conference rooms (Aurora, Merikoski, Nukuttaja-Näyhä, Rossi and Linna). Please see venue plan for the location of rooms in the Conference Programme. Poster Session will take place in room Ståhlberg. Please see the Conference Programme for the date and time of your presentation.

Conference language is English. Please, bear in mind that the majority of the participants will not be native English speakers. Therefore, pronounce clearly and speak slowly.

The best presentations are supported through well-chosen visual material and clear captions. We like to encourage you to use visual material that clearly illustrates the argument and that can be shown in high quality.

Powerpoint presentations should be sent to organizers in advance, by September 21. Speakers should arrive at the designated room 10 minutes prior to the start of the session and introduce themselves to the chairperson.

Paper Presentations

Please send in your presentation by September 21 to the organizers (ecil2018presentations@oulu.fi). It may be a good idea to have a back-up copy with you, just in case.

The time limit for your presentation is 20 minutes, and 5 minutes for discussion. The session chairs will be given clear instructions not to allow speakers to overrun their time. Unless the session chair decides otherwise, discussions take place after each presentation.

Projectors, screens and computers will be available in each Room. We strongly recommend that you do not access the Internet in your presentation because of possible delays. Please use screen snapshots instead.

Keep in mind that all participants have your written abstract in their hands, there is no need to repeat everything on your slides and in your oral presentation.

Best Practice Presentations

Please send in your presentation by September 21 to the organizers (ecil2018presentations@oulu.fi). It may be a good idea to have a back-up copy with you, just in case.

The time limit for your presentation is 15 minutes and 5 minutes for discussion. The session chairs will be given clear instructions not to allow speakers to overrun their time. Unless the session chair decides otherwise, discussions take place after each presentation.

Projectors, screens and computers will be available in each Room. We strongly recommend that you do not access the Internet in your presentation because of possible delays. Please use screen snapshots instead.

Keep in mind that all people have your written abstract in their hands, there is no need to repeat everything on your slides and in your oral presentation.

PechaKucha Presentations

Please send in your presentation by September 21 to the organizers (ecil2018presentations@oulu.fi). It may be a good idea to have a back-up copy with you, just in case.

The time limit for your presentation is six minutes and 40 seconds strictly. The session chairs will be given clear instructions not to allow speakers to overrun their time. After the presentations there will be 10-15 minutes discussion time.

PechaKucha presentation is expected to be a very focused, visually appealing and inspiring slide show in which 20 slides are shown for 20 seconds each. You are expected to set the timer for each slide and run the show automatically.

We strongly recommend that you do not access the Internet in your presentation because of possible delays. Please use screen snapshots instead.

Poster Presentations

Poster size should be 70 cm x 100 cm (that is width x height; portrait format), or size A1. Mounting the poster will be easier and the result may look nicer if you prepare your poster on a single sheet. Posters should include following information: title, name of author(s), affiliation(s), contact address and e-mail. APA style should be used for references.

Posters will be mounted on Tuesday, September 25 at 10:00-11:00. There will be an assisting person available in the Poster Area to help and show the stand for your poster.

The posters will be available on Tuesday, September 25. You are expected to be present at your poster during the poster session at 12:30-13:30.

Please, avoid including large amounts of text in the poster. Recommended font size is 24-point minimum for legibility. You can prepare handouts for interested people and bring a number of copies with you.

After the poster session, we encourage you to keep your material in place (except for valuable items) until Tuesday afternoon. The posters are taken down on Tuesday at 17:00-18:00.

Workshops

Presenters are free to use time allocated for the workshop as they wish.

Projectors, screens and computers will be available in each room. If you have specific requests (other than standard equipment) please contact organizers. If you need to use your own computer in the presentation, please, contact the organizers (ecil2018presentations@oulu.fi) early enough before the conference so that we can check the compatibility of devices beforehand.

Download these instructions

Doctoral Forum

The doctoral forum of the European Conference on Information Literacy 2018 will have a novel concept with a focus in scientific publishing. We want to extend the invitation to all doctoral candidates attending the conference. In other words, a participant does not have to have submitted a paper to the doctoral forum to participate.

The doctoral forum will be held on the final day of the conference (Thursday 27th of September). The schedule has not yet been planned in detail, but we are happy to inform you that Professor Peter Bath (University of Sheffield, UK) and Dr Emma Coonan (Anglia Ruskin University, UK) have agreed to speak in the doctoral forum. In addition, Professor Karen E. Fisher (University of Washington, US) as well as other scholars will act as mentors in the forum.

We have asked scholars to share their experiences on scientific publishing as researchers, reviewers, and editors. The doctoral candidates will have an active role in the forum but will not be required to prepare full presentations or papers.

At this point, we would ask those doctoral candidates interested in participating to contact the organising committee. This way we can consider this in the general schedule.

Note that the early bird registration of ECIL conference will close on the 22th of June.

Sponsors

This conference has received support from The Federation of Finnish Learned Societies, granted by the Ministry of Education and Culture and financed by Veikkaus revenues.

Gala dinner

NOTE! We are sorry to inform that the gala dinner is fully booked. We apologise for the inconvenience! 

The gala dinner will take place in the old wooden house of Oulu YMCA located next to Franzén park and Oulu Cathedral.

Oulu YMCA “Ynninkulma” still stands as proud as on the year of 1825, when it was built. This old house has gathered a beautiful patina over the years and seen the city grow as well as witnessed the city’s role as the governmental capital of the province. The oldest of the three vaults on the grounds was built in the middle of the 17th century, so you can certainly feel the history of Oulu.


Price 80 euros
Date: Septembre 26, 2018

Register


How to get to Oulu

By plane:

Oulu Airport is located approximately 11 km from the city centre. There are approximately 20 daily flights to Helsinki-Vantaa Airport, operated by Finnair (Oneworld) and Norwegian.

Getting to and from the airport:

  • Public transport: buses

There are regular bus connections between the airport and the Oulu city centre. All buses (lines 8 and 9) from the airport drive though Oulu city centre. A one-way ticket to Oulu centre costs 5,80€ and you can buy it from the bus by cash. You can also download a mobile app for payments.

The application is called Oulun joukkoliikenne and you can find it from http://www.payiq.net/oulu/, as well as from your phone’s app store for Windows, Apple and Android smart phones. With the app, you can purchase Oulu public transport single tickets and 24-hour tickets. Travelling to and from the airport, you need zones AB.

You can find the timetable here

  • Taxis

Taxis are on call at the taxi stand in front of the airport during the scheduled arrival times.

  • Rental cars

There are several rental car companies at the airport, such as Avis, Budget, Europcar, Hertz, Scandia Rent and Sixt. Refer to the companies’ websites for further details.

By train:

Oulu train station is located in the city centre.

All trains are operated by the railway company VR: https://www.vr.fi/cs/vr/en/frontpage.

The fastest train from Helsinki to Oulu is approximately 5 h 30 minutes.

By bus:

Oulu coach station is located in the city centre. Coach connections link Oulu with both its neighbouring towns and other destinations across Finland. For more information on coach timetables and ticket prices, please visit Matkahuolto for all companies’ timetables. (Note! The tickets may be cheaper on the operators’ website, e.g. Onnibus)

The fastest coach from Helsinki to Oulu is approximately 8h.

Should you need any help with your travel plans or require more information on anything related to your trip to Oulu, please contact ECIL 2018 Coordination Assistant Iira Rautiainen iira.rautiainen@oulu.fi.

Excursions

Lively Oulu, the pearl of Fennoscandia, is a gateway to urban culture as well as to the unique nature of the North. This is where modern business meets northern peace and exoticism. Founded in 1605 by King Charles IX of Sweden, Oulu charms with its light and lushness and has an interesting history.

The former salmon and tar capital has evolved into a major high-tech centre, particularly in IT and wellness technology. The university has the world’s first 5G test network and the city itself has been nominated as the most intelligent community in Europe–twice. The city has one of the youngest populations in Europe and it is bound to do big things also in the future.

The word “Oulu” is probably derived from the Sámi word for “flood water” and quite fittingly, the city has a seaside feel to it. The archipelago nature is just around the corner and beautiful parks are all around. In the fall, the whole city takes a tint of red, yellow and brown called “ruska”, as the ubiquitous trees and bushes change colour in the anticipation of winter.

We hope you will take some time to become acquainted with the city of Oulu. The best way to do that is to take part in some of our exciting excursions!



Oulu Guided sightseeing tour by foot
A two-hour walk takes you from the new monumental centre to the old one. You will hear interesting and funny stories about the people and events of the past, see where the long narrow boats full of tar barrels landed and visit the old storehouses by the sea. You will also get to know the guardian of the market hall, a statue of a policeman “Toripolliisi” – a figure loved by everyone.1

Price: 15 / person
Date: September 24, 2018
Register


Guided sightseeing tour by bus:

Today the people of Oulu design software, produce the finest paper in the world, and do business all over the world. This bus tour takes you to the river, the seaside, the marshlands, and the woods. You will visit the old and new monumental centres of Oulu, the sites of culture and technology. During the tour, you will hear stories about tar merchants, ship builders, seafarers, and salmon fishers, and get a feel of the history of Oulu.1

Price: 23 € / person
Date: September 24, 2018
Register


Kierikki, Poro-Panuma & Koiteli2

Note! Maximum 60 participants!

This day trip takes you to three interesting and beautiful natural sites in the outskirts of Oulu.

First, the Kierikki Stone Age Centre takes you back in time thousands of years into the distant past of the North. The Kierikki Centre is located along the Iijoki river on a Stone Age dwelling site that has been studied since the 1960s.

The Kierikki Centre’s permanent exhibition explores local and regional pre-history and life in the Stone Age in a fascinating and entertaining way. It features the greatest finds of the excavation, including a mammoth’s molar tooth that is 35,000 years old! The road to the Stone Age village is a wide boardwalk with beautiful views to the nearby Iijoki river and the archaeological excavation is open to the public in summer. You might find something really old!

The trip also takes you to the Panuma village located in the middle of wilderness, one of the oldest villages of reindeer husbandry in the southern reindeer management area. No less than seven generations have already been practising reindeer husbandry at Poro-Panuma. You will see reindeer, reindeer and reindeer at the wilderness farm so make sure to charge your cameras!

Lastly, you will spend a wonderful afternoon in Koiteli, an island located in the middle of two beautiful rapids. Peaceful surroundings, ancient trees, and real Finnish coffee by open fire will relax the body and the mind. Take time to stroll around the trekking paths and listen to the forest like a true Finn.

Preliminary schedule:
9:00 Departure from Oulu
9:45 Arrival in Kierikki Stone Age Center
10:00 – 11:00 Guided tour in Stone Age Village
11:00 – 11.30 Visiting the museum
11:30 – 12:15 Lunch
12:45 – 13:45 Visiting Reindeer Farm Poro-Panuma
14:30 – 15:30 Visiting Koiteli Rapids and afternoon coffee by open fire
About 16:00 – 16:30 Arrival back to Oulu

Price: 118 € / person
Date: September 28, 2018
Register

Includes: Transportation in the tourist bus, an English-speaking tour leader during the whole trip, lunch, entrance fee to the Kierikki Stone Age Center, a guided tour in the Stone Age village, visit to the reindeer farm, and afternoon coffee in Koiteli.


Ranua Zoo, Arktikum & Santa Claus Village3

This tour is an arctic one! We will take you to Lapland, to the Ranua Zoo, to experience the wild arctic. The Ranua Wildlife Park specialises in arctic and northern animal species. The spacious animal fencings are located in the midst of northern conifer forests, the natural habitat of most of the animals.

Arctic Circle

You can see the only polar bears living in Finland, as well as 50 other arctic and northern animal species, 200 individuals, altogether. Say hi to arctic foxes, huge moose, musk oxen, and Venus the polar bear and her cub Sisu.

Ranua Zoo

From Ranua, we journey north to Arktikum, the science centre and museum that lets you experience northern nature, culture and history up close. Finland’s northernmost and largest province, Lapland has been home to permanent settlements and a broad network of northern peoples for thousands of years. The exhibitions illustrate the history of Lapland, its cultures, nature, and other contemporary themes. Familiarize yourself with the Lapland War, the occupations and livelihoods in the north, the unique natural characteristics, reindeer herding, as well as the Sámi people.

Finally, we will take you all the way to the Arctic Circle to meet none other than Santa Claus at the official Santa Claus village. You can take a photo with the one and only Santa and let him know what you want for Christmas well in advance. You will get to cross the Arctic Circle, also known as the border of hastiness, where regular time changes into the magic time of elves and reindeer. Lapland might steal your heart, so be warned!

Preliminary schedule
8:00 Departure from Oulu
10:00 Arrival in Ranua
10:00 – 12:00 Visit to the Ranua Zoo
12:00 – 13:00 Lunch
13:00 Drive to Rovaniemi
14:00 – 15:30 Guided visit to science center Arktikum.
16:00 – 17:30 Visit to Santa Claus village and Arctic Circle
17:30 Departure back to Oulu

Price: 145 € / person
Date: September 28, 2018
Register

Includes: Transportation in the tourist bus, an English-speaking tour leader during the whole trip, lunch, the entrance fees to the Ranua Zoo and Arktikum, and a guided tour in Arktikum.

If, for any reason, there were not enough participants, a trip would be canceled and you will receive a FULL refund


1. Oulun kaupungintalo © Oulun kaupunki.
2. Kierikki: Kierikki exhibition © Esa Eirola; Leiri7 © Oulun luuppi.
Koiteli: koiteli.
Poro-Panuma: kesaaita1 © Poro-Panuma.

3. Oulun kaupungintalo © Oulun kaupunki.

Hotels

Hotels with a reservation quota

NB! For ECIL hotel quotas, the reservation must be done directly from the hotel using the reservation code!

Lasaretti
Kasarmintie 13b, 90130 Oulu
Located at the conference venue

NOTE! There are rooms left only for Thursday! Please contact other hotels for accomodation!

  • 115€/single room/night
  • 138€/double room/night
  • 123€/double room for one/night

Additional fee for superior rooms 30€/night

The room prices include complimentary parking, wireless internet access and a full breakfast. During your stay at Lasaretti, you may use the gym and relax in a swimming pool and sauna.

Reservation code: ECIL (the quota is valid until 23 August 2018)

Reservations directly from the hotel by email lasaretti@lasaretti.com

Lapland hotels
Kirkkokatu 3, 90100 Oulu

Distance from the conference venue 750 m

  • 119€/single Comfort room/night
  • 134€/double Comfort room/night

Prices include breakfast, Wi-Fi and access to sauna.

Reservation code: ECIL (the quota is valid until 12 August)

Reservations directly from the hotel by phone +358 (0)8 8811 110 or by email oulu@laplandhotels.com

https://www.laplandhotels.com/EN/urban-hotels/oulu/lapland-hotels-oulu.html

Scandic Oulu Station
Kajaaninkatu 17, 90100 Oulu

Distance from the conference venue 1,0 km

  • 115€/single room/night
  • 135€/double room/night

The room prices include breakfast and access to hotel sauna and pool.

Reservation from the hotel by email oulustation@scandichotels.com or by phone +358 8 2374 8949.

Reservation code: ECIL

https://www.scandichotels.com/hotels/finland/oulu/scandic-oulu-station

Original Sokos Hotel Arina
Pakkahuoneenkatu 16, 90100 Oulu
Distance from the conference venue 1,1 km

  • 120€/night in a single room
  • 135€/night in a twin room

The room rate includes breakfast.

Reservation code BECIL (Note! The code starts with B!)

Reservations directly from the hotel by e-mail sales.oulu@sokoshotels.fi, by phone +358 (0)8 312 3255 or from the hotel website.

https://www.sokoshotels.fi/en/oulu

Radisson Blu
Hallituskatu 1, 90100 Oulu

Distance from the conference venue 1,3 km

  • 120€/single room/night
  • 140€/double room/night

Extra beds 20€/person/night

The rates include breakfast, free Wi-Fi, and access to sauna and fitness center.

Reservation code: ECIL (the quota is valid until 7 September 2018)

Reservations by phone +358 (0)20 1234 730 or by email sales.oulu@radissonblu.com

If you are a Club Carlson or S-card loyalty member, you get the benefits and the points, but not discounts or bonuses.

https://www.radissonblu.com/en/hotel-oulu

Scandic Oulu
Saaristonkatu 4, 90100 Oulu

Distance from the conference venue 1,5 km

  • 116€/Standard room single/night
  • 136€/Standard room twin/night

The room rate includes breakfast. Free WiFi throughout the hotel.

Reservation code: ECIL (the quota is valid until 7 September 2018)

Reservations directly from the hotel by phone +358 (0)8 543 1000 or by email oulu@scandichotels.com.

https://www.scandichotels.com/hotels/finland/oulu/scandic-oulu?_ga=2.62907055.228861267.1517219277-697467189.1517219277

Hotel Kortteeri
Vellamontie 12, 90510 Oulu

Distance from the conference venue 4,1 km by foot, 5,3 km by car

Located approximately 3 km outside the city centre. There is a bus connection to the centre.

  • single room 82€/night
  • double room 94€/night.

The prices include breakfast. The rooms can be reserved also without a breakfast (the value of breakfast is 12€).

Reservation code: ECIL.

Reservations by email: luotsi@pohto.fi

https://www.pohto.fi/Accommodation

Other hotels in Oulu

Other accommodation in and near Oulu:

Kempeleen moottorimaja
Sohjanantie 3, 90440 Kempele
Distance from the conference venue 14,3 km
Affordable accommodation, located approximately 10 km from Oulu. There is a bus connection to Oulu centre.

Airport hotel Oulu
Vihiluoto 10, 90440 Kempele
Distance from the conference venue 14,1 km
Located near the Airport, approximately 10 km from Oulu. There is a bus connection to Oulu centre.

Oulu ship
Nostalgic, affordable accommodation in ship cabins. Located in Toppila, approximately 4 km from the city centre. There is a bus connection to Oulu centre.

  • 40€/person/night
    35€/person/night (double cabin)

http://merellinenoulu.com/palvelut/majoitus/ (website only in Finnish)

Reservations: info.msoulu@gmail.com or +358 44 981 9141

Payments in cash only!

For other affordable accommodation, see also booking.com and Airbnb.com for rooms and apartments around Oulu.

Here is a link to Google Maps where you can see where most of the hotels are located.

If you have any problems finding accommodation or have any questions, please contact iira.rautiainen@oulu.fi for assistance.

For students, one way to save money is to rent an apartment together with someone else. To find people to share an apartment, try posting on the ECIL Facebook page or contact iira.rautiainen@oulu.fi to do so on your behalf.

Registration

How to register

Submit your ECIL 2018 registration via the online registration form. The participation fee includes the conference program and materials, lunches, coffees. (Please note that the gala dinner is not included in the conference registration fee).

Registration Fees

  Early Bird
Before June 15, 2018
Regular
Between June 16,
August 31, 2018
Late & Onsite
After 1st September 2018
Regular 400 € 450 € 550 €
Student 250 € 300 € 400 €
Accompanying person* 200 € 250 € 350 €

** Author registration deadline: 30 June 2018

 

Payment and Cancellation Policy

  • The registration of participation is binding.
  • If you have to cancel the registration, you get 80% back until 30 days before the start of the event. In all other cases, the financial responsibilities of the participants remain fully effective.
  • The participation fees are owed upon registration and are payable within 7 days following submission of the registration (but not later than 7 days before the starting day of the event). The payment is to be made either with credit card or wire transfer**.
  • Participation is not guaranteed until full payment of the registration fee is received.
  • Participation that has already been registered can be transferred to another person from the same organisation without any extra charge.
  • The conference program may be subject to changes.
  • Payments will be refunded if the conference will be canceled by the organizer. In that case, the organizer will have no further liability to the client. Registrations remain valid if the conference has to be postponed.

* The Accompanying person registration permits an individual to accompany a regular conference registrant to receptions, lunches, coffee breaks. The “Accompanying person registration” is NOT for individuals who would otherwise need to pay for a full registration.
** Please note that, in case of wire transfer additional fees are charged by banks for non European countries. All fees and charges applied by intermediary (correspondent) and receiving banks for their role in processing the transaction and payment are to be paid by the participants.

Keynote speakers

Peter Bath’s interest in information science and health informatics developed at the end of his first degree in Applied Biology, when he came to Sheffield in 1990 to study for the MSc in Information Studies in the Department of Information Studies. Following his MSc, he studied for a PhD in chemical structure handling under the supervision of Professor Peter Willett and Dr. Frank Allen (Cambridge). He was appointed Research Fellow (1994-1996), then Lecturer (1996-2000), in Information Science in the Sheffield Institute for Studies on Ageing (SISA) at the University of Sheffield. He re-joined the Department of Information Studies in 2000, when he was appointed Lecturer in Health Informatics to set up the new MSc in Health Informatics programme and became Head of the Health Informatics Research Group. Peter was appointed Professor of Health Informatics in the Information School in 2013 and in September 2016 be was appointed Head of the Information School. Peter was Principal Investigator for £1.03M multi-centre grant from the UK Economic and Social Rearch Council for a project “A Shared Space and a Space for Sharing”, which explored how people in extreme circumstances share information in online environments (2014-2017). Peter has published 125 papers in peer-reviewed journals, six peer-reviewed book chapters and over 100 peer-reviewed conference papers and abstracts. His work has received over 4,000 citations and his h-index is 36 and his i10-index is 80. Peter is Chair of the University of Sheffield Research Ethics Committee.

 

Karen E. Fisher is a Professor at the Information School, and Adjunct Professor in the Communication Department at the University of Washington. She is also a Consultant for UNHCR Jordan, Visiting Professor at the Open Lab, Newcastle University, U.K., and Adjunct Professor, Åbo Akademi University, Turku, Finland. An advocate of humanitarian research, her passion is how HCI-industry-NGO collaborations can improve lives around the world and build futures. Her top priority is working with Syrian youth to increase educational opportunity, livelihoods and social connectedness at the UNHCR Za’atari Refugee Camp in Jordan. Parallel fieldwork focuses on Arab refugees in Europe, understanding their information behavior and the economic impacts of migration.
Dr. Fisher is renowned for her development and use of theory and methods for understanding information problems, specifically on how people experience information as part of everyday life, with emphasis on the interpersonal aspects and the role of informal social settings or “Information Grounds.” You can read more about Karen’s work from here: https://ischool.uw.edu/people/faculty/profile/fisher

 

Frans Mäyrä, PhD, is the Professor of Information Studies and Interactive Media, with specialization in digital culture and game studies in the University of Tampere, Finland. Since 2002, he has been heading the University of Tampere Game Research Lab, and he has taught and studied digital culture and games from the early 1990s. He is widely consulted as an expert in socio-cultural issues relating to games, play and playfulness. His research interests range from game cultures, meaning making through playful interaction and online social play, to borderlines, identity, as well as transmedial fantasy and science fiction. He is also the director of the Academy of Finland funded Centre of Excellence in Game Culture Studies (2018-2025).

Invited Speaker

Kristiina Kumpulainen, PhD, is Professor of Education, specializing in pre-school and early primary education at the Faculty of Educational Sciences, University of Helsinki. Recognized internationally for her scholarship Kumpulainen is the author of over 100 articles and 10 books. Her research interests focus on young children’s learning, development and wellbeing in their social ecologies in and out of formal education, dialogic learning, agency and identity, multiliteracies, and professional development of teachers. She is the recipient of numerous research and development grants. Her current research projects include the Joy of Learning Multiliteracies (www.monilukutaito.com) and School-based Makerspaces for Promoting Young Learners’ Digital Literacies and Creativity (www.plchelsinki.fi).