Instructions for Presentations

Presenters are expected to stay for the whole conference and exchange ideas of their work also outside their own sessions. We strongly suggest you to participate not only scientific sessions but also social events to help us create a wide network of media and information literacy experts.

General Instructions

There will be parallel sessions during the conference. The Paper, Best Practices, PechaKucha, and Doctoral Forum presentations and Workshops will take place in the conference rooms (Aurora, Merikoski, Nukuttaja-Näyhä, Rossi and Linna). Please see venue plan for the location of rooms in the Conference Programme. Poster Session will take place in room Ståhlberg. Please see the Conference Programme for the date and time of your presentation.

Conference language is English. Please, bear in mind that the majority of the participants will not be native English speakers. Therefore, pronounce clearly and speak slowly.

The best presentations are supported through well-chosen visual material and clear captions. We like to encourage you to use visual material that clearly illustrates the argument and that can be shown in high quality.

Powerpoint presentations should be sent to organizers in advance, by September 21. Speakers should arrive at the designated room 10 minutes prior to the start of the session and introduce themselves to the chairperson.

Paper Presentations

Please send in your presentation by September 21 to the organizers (ecil2018presentations@oulu.fi). It may be a good idea to have a back-up copy with you, just in case.

The time limit for your presentation is 20 minutes, and 5 minutes for discussion. The session chairs will be given clear instructions not to allow speakers to overrun their time. Unless the session chair decides otherwise, discussions take place after each presentation.

Projectors, screens and computers will be available in each Room. We strongly recommend that you do not access the Internet in your presentation because of possible delays. Please use screen snapshots instead.

Keep in mind that all participants have your written abstract in their hands, there is no need to repeat everything on your slides and in your oral presentation.

Best Practice Presentations

Please send in your presentation by September 21 to the organizers (ecil2018presentations@oulu.fi). It may be a good idea to have a back-up copy with you, just in case.

The time limit for your presentation is 15 minutes and 5 minutes for discussion. The session chairs will be given clear instructions not to allow speakers to overrun their time. Unless the session chair decides otherwise, discussions take place after each presentation.

Projectors, screens and computers will be available in each Room. We strongly recommend that you do not access the Internet in your presentation because of possible delays. Please use screen snapshots instead.

Keep in mind that all people have your written abstract in their hands, there is no need to repeat everything on your slides and in your oral presentation.

PechaKucha Presentations

Please send in your presentation by September 21 to the organizers (ecil2018presentations@oulu.fi). It may be a good idea to have a back-up copy with you, just in case.

The time limit for your presentation is six minutes and 40 seconds strictly. The session chairs will be given clear instructions not to allow speakers to overrun their time. After the presentations there will be 10-15 minutes discussion time.

PechaKucha presentation is expected to be a very focused, visually appealing and inspiring slide show in which 20 slides are shown for 20 seconds each. You are expected to set the timer for each slide and run the show automatically.

We strongly recommend that you do not access the Internet in your presentation because of possible delays. Please use screen snapshots instead.

Poster Presentations

Poster size should be 70 cm x 100 cm (that is width x height; portrait format), or size A1. Mounting the poster will be easier and the result may look nicer if you prepare your poster on a single sheet. Posters should include following information: title, name of author(s), affiliation(s), contact address and e-mail. APA style should be used for references.

Posters will be mounted on Tuesday, September 25 at 10:00-11:00. There will be an assisting person available in the Poster Area to help and show the stand for your poster.

The posters will be available on Tuesday, September 25. You are expected to be present at your poster during the poster session at 12:30-13:30.

Please, avoid including large amounts of text in the poster. Recommended font size is 24-point minimum for legibility. You can prepare handouts for interested people and bring a number of copies with you.

After the poster session, we encourage you to keep your material in place (except for valuable items) until Tuesday afternoon. The posters are taken down on Tuesday at 17:00-18:00.

Workshops

Presenters are free to use time allocated for the workshop as they wish.

Projectors, screens and computers will be available in each room. If you have specific requests (other than standard equipment) please contact organizers. If you need to use your own computer in the presentation, please, contact the organizers (ecil2018presentations@oulu.fi) early enough before the conference so that we can check the compatibility of devices beforehand.

Download these instructions

Gala dinner

NOTE! We are sorry to inform that the gala dinner is fully booked. We apologise for the inconvenience! 

The gala dinner will take place in the old wooden house of Oulu YMCA located next to Franzén park and Oulu Cathedral.

Oulu YMCA “Ynninkulma” still stands as proud as on the year of 1825, when it was built. This old house has gathered a beautiful patina over the years and seen the city grow as well as witnessed the city’s role as the governmental capital of the province. The oldest of the three vaults on the grounds was built in the middle of the 17th century, so you can certainly feel the history of Oulu.


Price 80 euros
Date: Septembre 26, 2018

Register


How to get to Oulu

By plane:

Oulu Airport is located approximately 11 km from the city centre. There are approximately 20 daily flights to Helsinki-Vantaa Airport, operated by Finnair (Oneworld) and Norwegian.

Getting to and from the airport:

  • Public transport: buses

There are regular bus connections between the airport and the Oulu city centre. All buses (lines 8 and 9) from the airport drive though Oulu city centre. A one-way ticket to Oulu centre costs 5,80€ and you can buy it from the bus by cash. You can also download a mobile app for payments.

The application is called Oulun joukkoliikenne and you can find it from http://www.payiq.net/oulu/, as well as from your phone’s app store for Windows, Apple and Android smart phones. With the app, you can purchase Oulu public transport single tickets and 24-hour tickets. Travelling to and from the airport, you need zones AB.

You can find the timetable here

  • Taxis

Taxis are on call at the taxi stand in front of the airport during the scheduled arrival times.

  • Rental cars

There are several rental car companies at the airport, such as Avis, Budget, Europcar, Hertz, Scandia Rent and Sixt. Refer to the companies’ websites for further details.

By train:

Oulu train station is located in the city centre.

All trains are operated by the railway company VR: https://www.vr.fi/cs/vr/en/frontpage.

The fastest train from Helsinki to Oulu is approximately 5 h 30 minutes.

By bus:

Oulu coach station is located in the city centre. Coach connections link Oulu with both its neighbouring towns and other destinations across Finland. For more information on coach timetables and ticket prices, please visit Matkahuolto for all companies’ timetables. (Note! The tickets may be cheaper on the operators’ website, e.g. Onnibus)

The fastest coach from Helsinki to Oulu is approximately 8h.

Should you need any help with your travel plans or require more information on anything related to your trip to Oulu, please contact ECIL 2018 Coordination Assistant Iira Rautiainen iira.rautiainen@oulu.fi.

Hotels

Hotels with a reservation quota

NB! For ECIL hotel quotas, the reservation must be done directly from the hotel using the reservation code!

Lasaretti
Kasarmintie 13b, 90130 Oulu
Located at the conference venue

NOTE! There are rooms left only for Thursday! Please contact other hotels for accomodation!

  • 115€/single room/night
  • 138€/double room/night
  • 123€/double room for one/night

Additional fee for superior rooms 30€/night

The room prices include complimentary parking, wireless internet access and a full breakfast. During your stay at Lasaretti, you may use the gym and relax in a swimming pool and sauna.

Reservation code: ECIL (the quota is valid until 23 August 2018)

Reservations directly from the hotel by email lasaretti@lasaretti.com

Lapland hotels
Kirkkokatu 3, 90100 Oulu

Distance from the conference venue 750 m

  • 119€/single Comfort room/night
  • 134€/double Comfort room/night

Prices include breakfast, Wi-Fi and access to sauna.

Reservation code: ECIL (the quota is valid until 12 August)

Reservations directly from the hotel by phone +358 (0)8 8811 110 or by email oulu@laplandhotels.com

https://www.laplandhotels.com/EN/urban-hotels/oulu/lapland-hotels-oulu.html

Scandic Oulu Station
Kajaaninkatu 17, 90100 Oulu

Distance from the conference venue 1,0 km

  • 115€/single room/night
  • 135€/double room/night

The room prices include breakfast and access to hotel sauna and pool.

Reservation from the hotel by email oulustation@scandichotels.com or by phone +358 8 2374 8949.

Reservation code: ECIL

https://www.scandichotels.com/hotels/finland/oulu/scandic-oulu-station

Original Sokos Hotel Arina
Pakkahuoneenkatu 16, 90100 Oulu
Distance from the conference venue 1,1 km

  • 120€/night in a single room
  • 135€/night in a twin room

The room rate includes breakfast.

Reservation code BECIL (Note! The code starts with B!)

Reservations directly from the hotel by e-mail sales.oulu@sokoshotels.fi, by phone +358 (0)8 312 3255 or from the hotel website.

https://www.sokoshotels.fi/en/oulu

Radisson Blu
Hallituskatu 1, 90100 Oulu

Distance from the conference venue 1,3 km

  • 120€/single room/night
  • 140€/double room/night

Extra beds 20€/person/night

The rates include breakfast, free Wi-Fi, and access to sauna and fitness center.

Reservation code: ECIL (the quota is valid until 7 September 2018)

Reservations by phone +358 (0)20 1234 730 or by email sales.oulu@radissonblu.com

If you are a Club Carlson or S-card loyalty member, you get the benefits and the points, but not discounts or bonuses.

https://www.radissonblu.com/en/hotel-oulu

Scandic Oulu
Saaristonkatu 4, 90100 Oulu

Distance from the conference venue 1,5 km

  • 116€/Standard room single/night
  • 136€/Standard room twin/night

The room rate includes breakfast. Free WiFi throughout the hotel.

Reservation code: ECIL (the quota is valid until 7 September 2018)

Reservations directly from the hotel by phone +358 (0)8 543 1000 or by email oulu@scandichotels.com.

https://www.scandichotels.com/hotels/finland/oulu/scandic-oulu?_ga=2.62907055.228861267.1517219277-697467189.1517219277

Hotel Kortteeri
Vellamontie 12, 90510 Oulu

Distance from the conference venue 4,1 km by foot, 5,3 km by car

Located approximately 3 km outside the city centre. There is a bus connection to the centre.

  • single room 82€/night
  • double room 94€/night.

The prices include breakfast. The rooms can be reserved also without a breakfast (the value of breakfast is 12€).

Reservation code: ECIL.

Reservations by email: luotsi@pohto.fi

https://www.pohto.fi/Accommodation

Other hotels in Oulu

Other accommodation in and near Oulu:

Kempeleen moottorimaja
Sohjanantie 3, 90440 Kempele
Distance from the conference venue 14,3 km
Affordable accommodation, located approximately 10 km from Oulu. There is a bus connection to Oulu centre.

Airport hotel Oulu
Vihiluoto 10, 90440 Kempele
Distance from the conference venue 14,1 km
Located near the Airport, approximately 10 km from Oulu. There is a bus connection to Oulu centre.

Oulu ship
Nostalgic, affordable accommodation in ship cabins. Located in Toppila, approximately 4 km from the city centre. There is a bus connection to Oulu centre.

  • 40€/person/night
    35€/person/night (double cabin)

http://merellinenoulu.com/palvelut/majoitus/ (website only in Finnish)

Reservations: info.msoulu@gmail.com or +358 44 981 9141

Payments in cash only!

For other affordable accommodation, see also booking.com and Airbnb.com for rooms and apartments around Oulu.

Here is a link to Google Maps where you can see where most of the hotels are located.

If you have any problems finding accommodation or have any questions, please contact iira.rautiainen@oulu.fi for assistance.

For students, one way to save money is to rent an apartment together with someone else. To find people to share an apartment, try posting on the ECIL Facebook page or contact iira.rautiainen@oulu.fi to do so on your behalf.